Executive Administrative Assistant Job in San Jose - CA, United States

ASML is one of the world’s leading manufacturers of chip-making equipment.

Our vision is to enable affordable microelectronics that improve the quality of life. To achieve this, our mission is to invent, develop, manufacture and service advanced technology for high-tech lithography, metrology and software solutions for the semiconductor industry.

ASML's guiding principle is continuing Moore's Law towards ever smaller, cheaper, more powerful and energy-efficient semiconductors. This results in increasingly powerful and capable electronics that enable the world to progress within a multitude of fields, including healthcare, technology, communications, energy, mobility, and entertainment.

Working at ASML
We provide the world’s top chipmakers everything they need to create better performing, cheaper semiconductor chips. Simply put: we are an industry leader supporting industry leaders.

As such, you’ll be encouraged to bring your best ideas and act on them. You’ll have the freedom, trust, and support in your field to experiment and solve complex challenges. Things are rarely dull when you’re constantly breaking new ground.

But despite our fast-paced environment at the forefront of tech, we take your work-life balance and wellbeing seriously. A business is only as good as its employees.

So join us, and you’ll be a part of a global collaboration. One that promotes creativity, the inclusion of highly diverse teams, and an exciting and dynamic work environment. Join us, and you’ll be a part of progress.

Executive Administrative Assistant Job Description

Introduction

ASML US, LP brings together the most creative minds in science and technology to develop lithography machines that are key to producing faster, cheaper, more energy-efficient microchips. We design, develop, integrate, market and service these advanced machines, which enable our customers - the world’s leading chipmakers - to reduce the size and increase the functionality of their microchips, which in turn leads to smaller, more powerful consumer electronics. Our headquarters are in Veldhoven, the Netherlands, and we have 18 office locations around the United States including main offices in Wilton, CT, Chandler, AZ, San Jose, CA and San Diego, CA.

Job Mission

The Executive Administrative Assistant will provide seasoned, experienced administrative support to executives and various members of their management teams in two business lines located in Silicon Valley.  Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Works on tasks with a diverse scope which at time can be confidential in nature where high level of discretion is required. Plans and coordinates executive travel. Exercises judgement within generally defined practices and policies in selecting methods and techniques for obtaining solutions.

Job Description

• Manage calendar of the senior leadership team
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and external stakeholders.
• Act as a liaison, problem solver, and facilitator as the first contact for the senior leaders.
• Manage weekly staff meetings and quarterly All Hands meetings including logistics, agenda/materials and onsite support.
• Plan and execute events and large meetings including off-sites, trainings and customer meetings.
• Coordinate international and domestic travel, visa applications, passport changes, ground transportation and hotel accommodations for General manager and senior leadership team.
• Serve as key contributor to the local internal communications program
• Maintains confidentiality of all corporate, human resource and technology matters
• Independently manage multiple projects and determine priorities in a fast paced, rapidly changing environment
• Perform all responsibilities with a high degree of discretion and initiative

Executive Administrative Assistant Job Requirements

Education

• A minimum of 6-8 years of  experience in an administrative support role at the executive level.
• Requires a High School diploma, professional certification or equivalent experience in working with senior level executives.

• Discretion combined with poise and professionalism in all communications.
• Demonstrated strength in multi-tasking and prioritizing work with a strong attention to detail.
• Excellent planning, organizational and written and verbal communication skills.
• Advanced proficiency in Microsoft Office. Experience with Concur.
• Must be proactive and solution oriented, looking for ways to add value and assist the team.
• A positive "can do" attitude and sense of humor are essential.

• Strong written and oral communication skills are a must
• Excellent organization, prioritization, multi-tasking, and time management skills

Executive Administrative Assistant Application Information

Please apply with your CV and cover letter by the 'apply' button below

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Executive Administrative Assistant Summary